dartEDM Electronic Document and Records Management

dart EDM provides departmental wide access to documents allowing storage and retrieval by all staff. No manual archiving, no lost documents, just instant retrieval at the touch of a button.

Notes and documents can be scanned and published into dart EDM , and general office documentation can be easily added through the desktop or direct from Microsoft Office.

Documents can be indexed on content and can also include several index fields for specific search and retrieval e.g. by number, customer information, demographics, department, date and time etc.

Users can search over ten million documents instantly, email, fax or print documents in seconds, and utilise a document note manager and call back facility. As a result, documents are quickly and dynamically sent to the correct place.

dart EDM document management - a virtual electronic filing cabinet...

Transform documents into electronic files; achieve dynamic workflow of information throughout organisations; free up valuable storage space; ensure all users have instant access to important information.

Simple:

The intuitive interface makes dart EDM easy to use. Authorised users can create, view, edit, search and share documents in their native format. All that’s needed is a browser.

Versatile:

dart EDM can process documents from Microsoft Word whilst maintaining document integrity with a full version control Check-In Check-Out mechanism

Security:

Software includes powerful encryption (SSL) and password technology at a system, folder and document level

Workflow:

dart EDM document notes manager allows documents and auxiliary information to be communicated and workflow to be defined; no more photocopied forms or post-it notes

Auditable:

The system can audit all areas of document control from login through to document viewing

Why standards matter
 
Standards ensure desirable characteristics of products and services such as quality, safety, reliability and efficiency.

Best Practice

Information Security Management System in Health using ISO/IEC 27002

ISO 27799 is an information security standard developed by the International Organization for Standardization (ISO). The purpose of ISO 27799 is to provide guidance to health organizations and other holders of personal health information on how to protect such information via implementation of ISO/IEC 27002.

Records Management: NHS Code of Practice

The NHS Code of Practice has been developed by the Department of Health as a guide to the required standards of practice in the management of records for those who work within or under contract to the NHS organisations in England. It is based on current legal requirements and professional best practice.

Information Governance 
 
Information Governance is the set of multi-disciplinary structures, policies, procedures, processes and controls implemented to manage information on all media in such a way that it supports an organisation's immediate and future regulatory, legal, risk, environmental and operational requirements.

The Information Governance framework encompasses:

• Data Protection Act 1998
• Freedom of Information Act 2000
• Records Management
• Information Security
• IT Security
• Information Governance Management
• A confidentiality Code of Practice
• An Information Governance training programme for all employees

Legal Obligations

The Freedom of Information Act 2000

The Act was fully implemented on the 1st January 2005. It was implemented as part of the 'Open Government' initiative, and requires public bodies to respond positively to requests for information from individuals.

Data Protection Act 1998

Personal information for business use needs to comply with the rules of the Data Protection Act 1998, regardless of the 'system' of Document Management. The Data Protection Act 1998 is a United Kingdom Act of Parliament which defines UK law on the processing of data on identifiable living people. It is the main piece of legislation that governs the protection of personal data in the UK.

The Civil Evidence Act 1995 
 
This is one of the most important acts in the UK. Here the onus is to move the question of admissibility to actual evidential weight carried by a scanned document. This is determined by the procedures followed by a company presenting any documents to the court. A company presenting documents that have not been altered since its creation and have a clear audit trail that shows any and all changes since its creation holds a greater “weight‟ than a document that cannot show these procedures.

PREFERRED SPECIFICATIONS FOR PLUMTREE GROUP SOFTWARE APPLICATIONS

Please note the specifications detailed below are our preferred choice for an average application.

Our server based web applications require the following three roles, these may be on either virtual or physical servers. The roles may be either combined into a single server; on separate servers; or where appropriate infrastructure pre-exists, integrated into your existing servers, clusters, and storage solutions.

Webserver (Minimum Specification)

SQL Server (Minimum Specification)

File Server (Minimum Specification)

Web Client Requirements