dartOPM Automated Electronic Form

dartOPM is one of the most flexible and cost effective output solutions on the market today. Simply put dartOPM enables the management of documents, thereby releasing endless opportunities in format, distribution, reporting, and archiving.

dartOPM provides the tools that revolutionise the quality of document communication, allowing you to produce formats that customers want, whilst maximising marketing ambitions, yet provide the financial reasoning that is crucial in the World today.

dartOPM primarily takes print data streams from any computer system, whether that is legacy mainframe or operational software solutions e.g. Sage. It then processes the data and distributes the output when and where it is required.

You can centrally manage the distribution of key documents, email reports or invoices whilst taking PDF copies, or add that crucial barcode that your current sytems won't allow. The opportunities and scope are endless, but by using dartOPM organisations have the flexibility to integrate and create documents and communicate with everyone from any system.

LAYOUT - Format your documents to utilise significant efficiency, impact, and cost savings.

PRINT - Print to any technology of printer.

CUSTOMISE - Conditionally process documents allowing 'one to one' information, format, and template personalisation.

COMMUNICATE - Email, ftp, or auto-fax documents enabling you to save money on the normal cost of communicating a document.

STORAGE - Store files as PDF images for easy retrieval and corporate wide availability in conjunction with dartEDM.

DATA TYPE - Accept different types of print data - ASCII, CSV, IBM SCS

PUBLISH - Auto publish output to HTML and process XML data.

POSTING - Sort print jobs to reduce postage costs and add optical marks for auto-envelope stuffing.

BARCODING - Add all variety of barcodes.

Coming Soon

Why standards matter
 
Standards ensure desirable characteristics of products and services such as quality, safety, reliability and efficiency.

Best Practice

Information Security Management System (ISO/IEC 27001:2005, ISO/IEC 27002:2005)

An information security management system (ISMS) is a set of policies concerned with information security management or IT related risks. The governing principle behind ISMS is that an organization should design, implement and maintain a coherent set of policies, processes and systems to manage risks to its information assets, thus ensuring acceptable levels of information security risk.

Information and Documentation Records Management (BS ISO 15489)

Information and documentation records management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.

Code of Practice for Legal Admissibility and Evidential Weight for Information Stored Electronically (BIP 0008-1:2008)

When considering the paperless office it is important you comply with the latest BSI standards relating to legal admissibility. BIP 0008-1:2008 is the current British Standard document relating to 'Legal Admissibility and Evidential Weight of Information Stored Electronically'. It sets a benchmark for procedures that business should follow in order to achieve best practice, and therefore, legal admissibility of their electronic documents.

Legal Obligations

The Freedom of Information Act 2000

The Act was fully implemented on the 1st January 2005. It was implemented as part of the 'Open Government' initiative, and requires public bodies to respond positively to requests for information from individuals.

Data Protection Act 1998

Personal information for business use needs to comply with the rules of the Data Protection Act 1998, regardless of the 'system' of Document Management. The Data Protection Act 1998 is a United Kingdom Act of Parliament which defines UK law on the processing of data on identifiable living people. It is the main piece of legislation that governs the protection of personal data in the UK.

The Civil Evidence Act 1995 
 
This is one of the most important acts in the UK. Here the onus is to move the question of admissibility to actual evidential weight carried by a scanned document. This is determined by the procedures followed by a company presenting any documents to the court. A company presenting documents that have not been altered since its creation and have a clear audit trail that shows any and all changes since its creation holds a greater “weight‟ than a document that cannot show these procedures.

We are unable to provide a standard technical specification for the dartOPM product due to the variations in its application. There are several instances where a high powered 'PC' will be suitable for the solution, but on other occasions it will need to be deployed within a server environment.

For more information it will be necessary to speak one the technical representatives on 0115 937 6661.