dartOPM Automated Electronic Form

dartOPM is one of the most flexible and cost effective output solutions on the market today. Simply put dartOPM enables the management of documents, thereby releasing endless opportunities in format, distribution, reporting, and archiving.

dartOPM provides the tools that revolutionise the quality of document communication, allowing you to produce clear, concise, and relevant documents, that can be used within and across many Healthcare departments. Whether it be the addition of a barcode or a PID number, or the removal of irrelevant or confusing data, dartOPM will improve efficiency and drive down costs for all document communication.

dartOPM primarily takes print data streams from any computer system, whether that is legacy mainframe or operational software solutions e.g. LIMS. It then processes the data and distributes the output when and where it is required.

You can centrally manage the distribution of key documents, email reports or requests whilst taking PDF copies, or print different document types on different colour paper in any location. The opportunities and scope are endless, but by using dartOPM the NHS has the flexibility to integrate and create documents and communicate with everyone from any system.

BLOODTRACE - What is it?

BloodTrace is a fully automated blood bag tracking solution with both print and audit capabilities. It combines the production of a unique laser printable label, recording patient information for blood bag identification, with a means of recording the fate of each individual unit of blood on a receipt section.

Without any alteration to host systems, BloodTrace Print configures data from current systems and prints this onto a BloodTrace label. An ISBT 128 barcode is also produced.

As the label is printed, an image of the label is automatically created, hosted, and indexed together with other associated forms, as part of an electronic information management solution, BloodTrace Audit.

Every receipt slip is scanned after being returned to the Blood Transfusion Department, and the image created is hosted against the original. After a defined period of time, any original image that does not have an associated receipt will be easily identified and flagged up as an exception, enabling automatic investigation into units of blood whose fate is unknown.

LAYOUT - Format your documents to utilise significant efficiency, impact, and cost savings.

PRINT - Print to any technology of printer.

CUSTOMISE - Automatically print different document types on different colour paper to specific devices.

COMMUNICATE - Email, ftp, or auto-fax documents enabling you to save money on the normal cost of communicating a document.

STORAGE - Store files as PDF images for easy retrieval and availability in conjunction with dartEDM.

DATA TYPE - Accept different types of print data - ASCII, CSV, IBM SCS

PUBLISH - Auto publish output to HTML and process XML data.

BARCODING - Add all variety of barcodes.

Why standards matter
 
Standards ensure desirable characteristics of products and services such as quality, safety, reliability and efficiency.

Best Practice

Information Security Management System in Health using ISO/IEC 27002

ISO 27799 is an information security standard developed by the International Organization for Standardization (ISO). The purpose of ISO 27799 is to provide guidance to health organizations and other holders of personal health information on how to protect such information via implementation of ISO/IEC 27002.

Records Management: NHS Code of Practice

The NHS Code of Practice has been developed by the Department of Health as a guide to the required standards of practice in the management of records for those who work within or under contract to the NHS organisations in England. It is based on current legal requirements and professional best practice.

Information Governance 
 
Information Governance is the set of multi-disciplinary structures, policies, procedures, processes and controls implemented to manage information on all media in such a way that it supports an organisation's immediate and future regulatory, legal, risk, environmental and operational requirements.

The Information Governance framework encompasses:

• Data Protection Act 1998
• Freedom of Information Act 2000
• Records Management
• Information Security
• IT Security
• Information Governance Management
• A confidentiality Code of Practice
• An Information Governance training programme for all employees

Legal Obligations

The Freedom of Information Act 2000

The Act was fully implemented on the 1st January 2005. It was implemented as part of the 'Open Government' initiative, and requires public bodies to respond positively to requests for information from individuals.

Data Protection Act 1998

Personal information for business use needs to comply with the rules of the Data Protection Act 1998, regardless of the 'system' of Document Management. The Data Protection Act 1998 is a United Kingdom Act of Parliament which defines UK law on the processing of data on identifiable living people. It is the main piece of legislation that governs the protection of personal data in the UK.

The Civil Evidence Act 1995 
 
This is one of the most important acts in the UK. Here the onus is to move the question of admissibility to actual evidential weight carried by a scanned document. This is determined by the procedures followed by a company presenting any documents to the court. A company presenting documents that have not been altered since its creation and have a clear audit trail that shows any and all changes since its creation holds a greater “weight‟ than a document that cannot show these procedures.

We are unable to provide a standard technical specification for the dartOPM product due to the variations in its application. There are several instances where a high powered 'PC' will be suitable for the solution, but on other occasions it will need to be deployed within a server environment.

For more information it will be necessary to speak one the technical representatives on 0115 937 6661.