dartQSCAN Automatic Indexing and Capture

dartQSCAN is an out-of-the-box, single workstation document capture solution which enables you to scan documents in batches, view automatically separated documents, and manipulate files before exporting them to the dartEDM solution. 

dartQSCAN enables automatic indexing of documents with multiple fields through either 1D or 2D barcodes or manual keying.

It is ideal for a wide variety of applications enabling you to eliminate manual paperwork and automate the handling of thousands of documents. With dartQSCAN you process more documents more efficiently and reduce or eliminate hard-copy storage and filing costs.

• Scanner integration with more than 300 different types of scanners
• Easily manage the status of multiple batches, and determine when each batch was scanned, indexed, and exported.
• Image enhancement filters Improve image clarity, recognize barcodes for document identification and separation, enable manual indexing
• Automatic file naming and also organize them according to your organisation rules.
• Multi-page document setting with no limitations
• Enable multiple users to share profiles over a network, simplifying deployment for workgroups.

Coming Soon

Why standards matter
 
Standards ensure desirable characteristics of products and services such as quality, safety, reliability and efficiency.

Best Practice

Information Security Management System (ISO/IEC 27001:2005, ISO/IEC 27002:2005)

An information security management system (ISMS) is a set of policies concerned with information security management or IT related risks. The governing principle behind ISMS is that an organization should design, implement and maintain a coherent set of policies, processes and systems to manage risks to its information assets, thus ensuring acceptable levels of information security risk.

Information and Documentation Records Management (BS ISO 15489)

Information and documentation records management is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records.

Code of Practice for Legal Admissibility and Evidential Weight for Information Stored Electronically (BIP 0008-1:2008)

When considering the paperless office it is important you comply with the latest BSI standards relating to legal admissibility. BIP 0008-1:2008 is the current British Standard document relating to 'Legal Admissibility and Evidential Weight of Information Stored Electronically'. It sets a benchmark for procedures that business should follow in order to achieve best practice, and therefore, legal admissibility of their electronic documents.

Legal Obligations

The Freedom of Information Act 2000

The Act was fully implemented on the 1st January 2005. It was implemented as part of the 'Open Government' initiative, and requires public bodies to respond positively to requests for information from individuals.

Data Protection Act 1998

Personal information for business use needs to comply with the rules of the Data Protection Act 1998, regardless of the 'system' of Document Management. The Data Protection Act 1998 is a United Kingdom Act of Parliament which defines UK law on the processing of data on identifiable living people. It is the main piece of legislation that governs the protection of personal data in the UK.

The Civil Evidence Act 1995 
 
This is one of the most important acts in the UK. Here the onus is to move the question of admissibility to actual evidential weight carried by a scanned document. This is determined by the procedures followed by a company presenting any documents to the court. A company presenting documents that have not been altered since its creation and have a clear audit trail that shows any and all changes since its creation holds a greater “weight‟ than a document that cannot show these procedures.

PREFERRED SPECIFICATIONS FOR PLUMTREE GROUP SOFTWARE APPLICATIONS

Please note the specifications detailed below are our preferred choice for an average application.

Our server based web applications require the following three roles, these may be on either virtual or physical servers. The roles may be either combined into a single server; on separate servers; or where appropriate infrastructure pre-exists, integrated into your existing servers, clusters, and storage solutions.

Webserver (Minimum Specification)

SQL Server (Minimum Specification)

File Server (Minimum Specification)

Web Client Requirements